Privacy Policy for Intake Eval
Effective Date: 1/4/26
1. Introduction
Intake Eval ("we", "our", "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform, including our website, applications, and candidate assessment tools (collectively, the "Service").
By using Intake Eval, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
2.1 Information Provided by Companies (Employers)
- Company name, size, and industry
- Hiring manager details (name, email)
- Job descriptions and role requirements
- Candidate data uploaded (e.g., resumes, structured JSON)
2.2 Information Provided by Candidates
- Name and contact information (if required by employer)
- Resume and work experience
- Responses to simulations (tasks, emails, reports, etc.)
- Interaction data during simulations (timing, actions, decisions)
2.3 Automatically Collected Data
- Device and browser information
- IP address and location (approximate)
- Usage data (pages visited, session duration)
- Performance metrics during simulations
3. How We Use Your Information
We use collected data to:
- Deliver and operate the Service
- Generate candidate performance evaluations
- Provide assessment insights to employers
- Improve simulation accuracy and AI models
- Monitor system performance and prevent fraud
- Communicate with users (support, updates, notifications)
4. AI Processing and Evaluation
Intake Eval uses artificial intelligence to:
- Analyze resumes and match them to job roles
- Generate job simulations
- Evaluate candidate performance based on responses and behavior
Important:
AI-generated insights are intended to support internal review and should not be the sole basis for employment decisions.
5. Data Sharing and Disclosure
We do not sell personal data.
We may share data in the following cases:
5.1 With Employers
- Candidate data and performance results are shared with the hiring company that invited or tested the candidate
5.2 Service Providers
- Cloud hosting, analytics, and infrastructure providers
- These providers are contractually obligated to protect your data
5.3 Legal Requirements
- When required by law or to protect rights, safety, or compliance
6. Data Retention
We retain data only as long as necessary to:
- Provide services to our users
- Maintain records for business and legal purposes
- Improve platform performance
Employers may control how long candidate data is retained within their workspace.
7. Data Security
We implement appropriate technical and organizational measures to protect your data, including:
- Secure cloud infrastructure
- Encryption in transit (HTTPS)
- Access controls and authentication
However, no system is 100% secure.
8. Your Rights
Depending on your location, you may have rights to:
- Access your personal data
- Request correction or deletion
- Object to or restrict processing
- Request data portability
To exercise your rights, contact us at: info@intakeeval.com
9. International Data Transfers
Your data may be processed in countries outside your own. We take steps to ensure appropriate safeguards are in place for such transfers.
10. Children's Privacy
Intake Eval is not intended for individuals under the age of 16. We do not knowingly collect data from children.
11. Third-Party Services
Our platform may integrate with third-party tools (e.g., cloud storage, analytics, or hiring systems). These services have their own privacy policies.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.
13. Contact Us
If you have any questions about this Privacy Policy, contact us:
Email: info@intakeeval.com
Company: Intake Eval
Website: www.intakeeval.com
14. Business Use Disclaimer
Intake Eval is a software platform that provides simulation-based candidate assessment tools and performance insights. Intake Eval does not provide consulting, staffing, recruiting, legal, or hiring advice, and does not make employment decisions on behalf of customers. Employers are responsible for ensuring their use of the platform complies with applicable employment and data protection laws.
End of Policy